BYLAWS OF THE STONEY CREEK RUNNING CLUB
ARTICLE I – NAME
This organization shall be known as the Stoney Creek Running Club a/k/a SCRC.
ARTICLE II– PURPOSE
The purpose of the club is to promote running as a healthy lifestyle for members of all ages and abilities while encouraging friendship and social interaction.
ARTICLE III – MEMBERSHIP
A. Individuals who wish to participate in activities of this organization shall submit dues with an application for membership. The amount to be determined by majority vote of the board of directors.
B. Annual memberships are valid through December 31st.
C. Any annual dues received after September 1st will be reduced to one half the existing dues.
D. Classes of members.
1. Individual Membership.
a. Conversion to a family membership may be effectuated by paying
the difference in dues.
2. Family Membership.
a. Shall be entitled to a maximum of two votes at the annual meeting.
ARTICLE IV – MEETINGS
A. Annual Meeting: Will be held once each calendar year. The date and location of the meeting shall be determined by a majority vote of the Board of Directors and shall be announced at least one (1) month in advance.
B. Board of Directors Meetings: Will be held bi-monthly and more frequently if called by the President. The meetings shall be announced at least 2 weeks in advance. All monthly meetings shall be open to all club members; and club members may speak but may not vote.
C. Quorum: A simple majority of the Board of Directors shall constitute a quorum for the transaction of business. Each member of the Board shall be entitled to vote and the act of the majority of those present at the meeting at which there is a quorum shall be the act of the Board.
D. Order at Meetings: Robert’s Rules of Order shall govern the proceedings at all meetings when not inconsistent with these Bylaws.
E. The order of business at all regular meetings of the Board of Directors shall be as follows:
1. Roll-call
2. Action on minutes of last meeting
3. Treasurers’ report
4. Reports of any other officers or committees
5. Old business
6. New business
7. Adjournment
ARTICLE V – BOARD OF DIRECTORS
A. Board of Directors: The SCRC management shall be vested in a Board of Directors consisting of a President, Immediate Past President, Vice President, Membership Director, Secretary, Treasurer, and at least three members(maximum of five) to be elected at large, said member must be at least 18 years old.
B. Duties of Officers:
1. The President shall:
a. Preside and maintain order at all meetings;
b. Appoint all Committees;
c. Serve as ex-officio member of all committees with the exception of Nominating Committee;
d. President, or designee, shall represent club;
e. Submit annual report to membership;
f. Sign checks in the absence of the treasurer:
g. Assume other responsibilities as deemed appropriate to the office.
2. The Immediate Past President shall:
a. Assist the President with transition into office;
b. Provide support to the President when necessary.
c. Sign checks in the absence of the treasurer, president or vice president.
3. The Vice-President shall:
a. Assume the powers of the President in his/her absence:
b. To take on special assignments as requested by the President;
c. Chair the Nominating Committee;
d. Provide advice and guidance for club committees;
e. Sign checks in absence of both President and Treasurer;
f. Accept such duties and responsibilities as may be delegated by the President.
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The Secretary shall:
a. Take attendance at Board meetings;
b. Verify the quorum at Annual and Board meetings;
c. Record all votes;
d. Report all motions and votes in the club newsletter;
e. Assume other responsibilities as deemed appropriate to the office.
f. Record minutes at meetings and keep a file of such minutes.
5. The Treasurer shall:
a. Receive, bank and disperse all funds as the directors may determine;
b. Prepare financial statements;
c. Maintain accurate records of all club funds:
d. Chair the Finance Committee to ensure the development and submission of budgets by all officers and committees before any distribution of funds are permitted.
e. Maintain a database of all club members.
6. The Membership Director shall:
a. Recruit new members.
b. Welcome new members.
c. Prepare and distribute applications and membership cards.
d. Assume other responsibilities as deemed appropriate to the office.
C. Term of Office:
a. Term of office shall be two years, beginning January 1st;
b. Offices vacated shall be filled by the Board of Directors until subsequent election.
D. Election: Board of Directors will be elected by a majority vote of the members present at the Annual Meeting
E. Procedural Requirements:
1. A majority vote of members present at the annual meeting is necessary to pass ordinary measures. All measures shall be deemed ordinary except those proposing a bylaws amendment:
2. Bylaws Amendment:
a. A bylaws amendment may be accomplished by a two-thirds vote of members present at the annual meeting;
b. Only those members who have been members of this organization for a minimum of 6 months prior to the proposal of such amendments may vote upon such;
c. All members must be notified at least fourteen days prior to voting or discussing bylaws amendments.
3. Membership Proposals:
a. May be addressed by the Board at a regular meeting.
b. May be addressed by the membership at the annual meeting: all members must be notified at least fourteen days prior to voting or discussing a membership proposal at an annual meeting.
c. Membership proposals must be submitted to the Board at least twenty one days prior to the annual meeting to allow adequate time to notify the entire membership.
d. Membership proposals (non-bylaws amendments) will be considered an ordinary measure and only require a majority vote to pass.
4. Removal of Club Officers:
a. It is the right of members of the club to request removal of an officer whose acts are believed to be negatively affecting the club. The complaining member must notify the Board of Directors of his/her/their wish to remove an officer in written form or electronic mail form. A second complainant will be required to bring such a proposal to the Board. The officer in question will be notified of the removal proceedings and the remaining officers will bring the subject before the next Board meeting. If 2/3rds of the Board present decides to proceed the President will call a special membership meeting. Discussion of the topic will be opened, allowing the defense of the officer and the concerns of the club member(s) to be heard. When all discussion has concluded, a vote via secret ballot, will be taken with a 2/3 majority required for removal.
b. Between the time that the officer in question has been notified and the time of the removal proceedings said officer must have another officer—as designated by the Board—sign off on any and all work done for the club.
ARTICLE VI – NEWSLETTER EDITOR and WEBMASTER
A. Newsletter Editor:
1. Appointed by the President and approved by the Board of Directors;
2. Duties:
a. Prepare the monthly edition of the club’s newsletter;
b. Ensure that the monthly newsletter is sent to all members in a timely fashion;
c. Articles shall be reviewed by at least one other elected board member prior to publication.
d. Solicit material from members.
B. Webmaster:
1. Appointed by the President and approved by the Board of Directors;
2. Duties:
a. Manage website;
b. Make changes to the website as approved by the Board of Directors.
ARTICLE VIl – FINANCES
A. Changes to dues shall be determined by a majority of the Board of Directors present at the SCRC Annual Meeting.
B. This is a 501C (7) not-for-profit organization. All funds received by the club will be spent entirely for carrying out the stated purpose of the club.
C. No part of net earnings of the club shall inure to the benefit of its individuals.
D. Members using club funds shall give a full record of expenditures to the Treasurer.
E. The club is empowered to participate in fund raising activities.
F. Any checks disbursed by the club in an amount exceeding $25.00 must be signed by two authorized Board members. Authorized Board members include the President, Vice President, Immediate Past President and Treasurer.
G. Equity: At the end of each year the club has the goal of having 50% of the previous year’s budget in reserve.
H. Audit: Audit will be done annually by the audit committee. Audit committee to be appointed by the President and approved by the Board of Directors.
ARTICLE VIIl – DISSOLUTION
In the event of dissolution of the club, the funds in the treasury, after all creditors have been paid, shall go to a 501C (7) organization as determined by the Board of Directors.
(as amended and approved 12/07/2007)